Overview

When can you go on exchange during your studies?
Conditions to go on exchange
How to apply for an exchange?
Learning Agreement
During and after your exchange
Destinations
Erasmus+ traineeship after graduation

When can you go on exchange during your studies?

You can go on an exchange for one semester or, preferably, one academic year in your 3rd bachelor's year and/or your 1st master's year and/or your 2nd master's year.

INFO SESSIONS
  • In case you missed the information session about Exchange, you can find the presentation slides here.
  • In case you missed the information session about the Learning agreement, you can find the presentation and recording of the information session here shortly. 

Conditions to go on exchange

EU exchange

In principle, you need to:

  • have obtained an average of 12/20 (60%) when combining the results obtained in the year(s) before your application and in the first semester of the current academic year
  • have no failed courses or courses to which you were absent before leaving

The average of 12/20 (60%) is calculated as follows: 50% results of previous academic year(s), 50% results of the current semester.

In short: doing well in the current semester can vastly improve your average.

NON-EU exchange

In principle, you need to:

  • have obtained an average of 12/20 (60%) when combining the results obtained in the year(s) before your application 
  • have no failed courses or courses to which you were absent before leaving

The average of 12/20 (60%) is calculated based on the results of previous academic year(s)

You can submit your nomination dossier if you have failed courses after the January exam session.

Keep in mind that in this case you can only receive the final permission to leave after the second exam session in August/September.

How to apply for an exchange?

Nomination EU destination
  1. Select 3 EU destinations from the list below
  2. Complete your nomination dossier.
  3. Send your application to mobility.es@vub.be
  4. Deadline is February 15th
 
Nomination non-EU destination
  1. Select your top destination from this website. 
  2. Complete your nomination dossier. 
  3. Send your application to mobility.es@vub.be
  4. Deadline is December 15th
  5. Follow the procedure above (nomination EU destination) for your back-up destinations

All applications will be ranked according to the overall results. This will only come into play when more students apply for the same destination than the number of places that is available. 

Keep in mind that being nominated to go on an exchange does not automatically mean that you are allowed to go on an exchange. All of the requirements mentioned above should be met before you are allowed to leave.

Learning agreement

 After you have been nominated to go on an exchange it is time to prepare your Learning Agreement (LA). In your Learning Agreement you indicate the courses you will take at your host institution and match them with the VUB courses you are replacing. You will find all information in the template below. The approved version must be sent to mobility.es@vub.be as a PDF.

If you have any further questions don’t hesitate to contact mobility.es@vub.be

During and after your exchange

Credits, grades and grade conversion can vary across exchange destinations. Some destinations may have a different grading scale or credit system, whereas others are similar to VUB's grading system. In this document you can find more information on how your grades at the host universities will be translated to VUB grades. 

Destinations

Presentation infosession

Erasmus+ traineeship after graduation

In your last year of study you also have the option to apply for a traineeship after graduation. If you are interested in this type of exchange, there are a few things you need to take in account:

  1. You yourself are responsible for finding a traineeship and the traineeship needs to be in line with your current field of study
  2. You'll need to register the traineeship before the official date of graduation
  3. The deadline express your interest in a traineeship after graduation to the faculty (mobility.es@vub.be) is February 15th 

More information on the process and the registration can be found on this webpage.